Immersive Authorship – Consent Form for Under 18s

In order for participants under the age of 18 to take part in this project we must have the consent of a parent or carer.

You (the parent/carer) should read the description of the project (below) and then complete the form, giving all required consents and giving any optional consents you and your child wish to give.

You should then legally confirm your consent either by email or by post as detailed below.

Completing the Agreement via Email:

  1. Check the box that says: “I wish to make this agreement via email.”
  2. Click “Submit”.
  3. We will email you the completed form through our secure server to the email you provided.
  4. Reply to the email we send you with the text: “I consent to my child taking part in The Project as as detailed in this email.”

We send all emails through our secure server. It is your responsibility if you want your reply to to be similarly secure. If you are unsure about sending a secure email, follow the procedure below.

Completing the Agreement Through Regular Mail:

  1. Check the box that says: “I wish to make this agreement through regular mail.”
  2. Click “Submit”.
  3. We will email you the completed form through our secure server to the email you provided.
  4. Print the email we send you.
  5. Sign and date the printout in the spaces provided.
  6. Post it to us at Digital Writes, 10 Alveston Close, Westlea, Swindon SN5 7DE. If you want to be extra secure, you can send it with one of the Post Office’s signed for services.

“The Project”:

A project in which young people aged approximately 13 – 19 work collaboratively to produce The Gamebook (as defined below), each contributing as much or as little as they like, from a single idea, to whole written chapters and illustrations.

Activities will include but are not limited to:

  • reading and playing similar games and interactive stories;
  • ideas and story development;
  • developing a rules system;
  • creating characters and monsters;
  • developing scenes by acting them out;
  • writing scenes;
  • drawing and illustrating;
  • marketing;
  • publicity;
  • events.

“The Gamebook”:

The main output of The Project will be a single interactive, illustrated fantasy-adventure gamebook. A gamebook is a style of novel in which the reader chooses options to decide the actions for the protagonist. It will contain peril, magic spells and fantasy combat such as you might find in a novel like The Hobbit or the Narnia books. The combat may be decided using dice and rules such as you find in fantasy role-playing games. The Gamebook will be targeted at an audience of 13 or above. It will be published on Amazon as a physical book and released as a text-based video game for mobile devices and desktop computers. Both versions will include written text and illustrations. Neither version will contain music or photographs.

Work Forums:

Work may be done in one or more of the following forums:

  • workshops in small groups via Zoom or other video conferencing;
  • self-directed writing and/or drawing alone;
  • writing and/or drawing according to assignments set by our tutors via email;
  • discussions and ideas exchange via email or on our website forums.

Video conferencing will follow guidelines set out in our Safeguarding Policies and Remote Working and Online Video Workshop Guidelines, including having a minimum of two tutors on every session and making sure the session is secure. All sessions will be recorded. Tutors will have access to recordings to help them fulfil their duties, for example to transcribe young people’s ideas or improvised dialogue scenes. Once a recording is finished with, it will be encrypted and archived for safeguarding purposes. Participants will not be able to record sessions, and will be required to formally agree to workshop etiquette standards, such as not taking screenshots.

All emails and message threads and conversations will be kept for safeguarding purposes. Tutors will have access to these to help them fulfil their duties as describe above. Once a communication thread or conversation is finished with, it will be encrypted and archived for safeguarding purposes. Participants will be required to formally agree to workshop etiquette standards, such as not engaging in conversations with a single tutor on their own.

For more information, please follow the links at the bottom of this page.

Our Tutors:

Our tutors are experts in their fields and include published authors and professional artists. All our tutors have Enhanced DBS Certificates for working with children.

For more information, please follow the links at the bottom of this page.

Copyright:

The young person retains all copyright in the work they produce and asserts their moral rights to paternity and integrity. These rights mean no-one can use their work without their permission, without crediting them, and must not use it in any way that might damage their reputation.

For us to be able to include their work in The Gamebook, therefore, the young person must enter into an agreement with us to grant us a licence to use their work. We need your consent for them to enter into this agreement. (The Licence Agreement is on a separate form.)

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You must make these consents for your child to be able to participate in the project.
Where possible, participants must use their school or college email.
For privacy and safeguarding reasons, any contact details of other participants and anything they have written will be removed or redacted from your copy.
Workshops will use Zoom. There will be two Digital Writes tutors or other responsible adults present at all times. Participants must be signed in using the school, college or other safe email account entered above. For more information, please follow the links at the bottom of this page. If you don't wish to give consent for this item, please leave the box blank. We will honour your wishes.
Participants will have to sign in to the forums using the school, college or other monitored email account entered above. They will be assigned a secure password which they will not be able to change. For more information, please follow the links at the bottom of this page. If you don't wish to give consent for this item, please leave the box blank. We will honour your wishes.
You must make these consents for your child to be able to participate in the project. The name and address of the child as detailed on this form must match the one on the Licence Agreement for it to be valid.
If you don't wish to give consent for any or all of these items, please leave the boxes blank. We will honour your wishes.
You must make these consents for your child to be able to participate in the project.